FORMAL CLINICAL REPORTS TERMS AND CONDITIONS:

By registering on our Practice Client Portal, you confirm that you have read and agree to this practice’s Terms and Conditions.
https://spectrumcentre.co.za/terms-and-conditions/

ACKNOWLEDGEMENT 
By registering on the Practice Client Portal, booking, or paying for services, you confirm that you have read, understood, and agree to these Terms and Conditions. Registration and/or payment constitutes explicit consent.

These Terms and Conditions may be updated from time to time; continued use of our services constitutes acceptance of the most recent version.

PROCESS NOTES:

Reports are not covered by Medical Aid

Once we have received payment, we will schedule the report for the next available Friday. 

Reports may take between 1 – 3 weeks to complete. The report will be emailed.

Report Outline:

  • Reason for Referral
  • Clinical Impressions
  • Diagnosis
  • DSM-5 Autism Diagnostic Criteria
  • Specifiers
  • Recommendations

The report is written in a generic format and does not include confidential information shared during the assessment.

The standard diagnostic report is intentionally written in a generic format for privacy reasons. The report is intended primarily to confirm diagnosis in line with the DSM-5 diagnostic criteria. It can also be helpful for understanding the diagnosis and criteria met, workplace or study accommodations, personal reference, or where formal confirmation of diagnosis is required.

For more detailed, individualised documentation relating specifically to an individual’s presentation, traits, experiences, or support needs, this would be considered an entirely separate report and is not included in the standard diagnostic report offered by the practice.

Any such report would first need to be discussed with the treating psychologist to determine whether it is clinically appropriate and feasible.

A completed diagnostic assessment process (minimum 2 diagnostic sessions) is required, together with a minimum of 4 (four) additional sessions with the psychologist to explore and document the individual’s presentation in greater depth.

Fees for individualised reports start from R5,000.00 and are quoted separately based on the complexity, scope, and time required.

10. FORMAL CLINICAL REPORTS

10.1 Nature and Purpose of Reports
Formal reports are comprehensive clinical evaluation summaries aligned with DSM-5 diagnostic criteria.

10.2 International Clients and Jurisdiction
Formal reports are comprehensive clinical evaluation summaries prepared by a registered clinical psychologist and informed by DSM-5 diagnostic criteria, clinical interviews, and professional clinical judgment.

Formal diagnostic reports are only issued for clients who are physically located within South Africa at the time of assessment, as these reports are prepared in accordance with South African professional standards, ethical guidelines, and regulatory requirements.

For clients located outside South Africa, consultations may be provided for psychoeducational and consultative purposes. However, formal diagnostic reports will not be issued, and we cannot guarantee that any feedback, documentation, or recommendations would meet the legal, regulatory, or institutional requirements of another jurisdiction.

Any consultation feedback, observations, or clinical opinions provided during sessions are intended for psychoeducational and personal understanding purposes only. Such feedback should not be interpreted as a formal diagnosis and may not meet the requirements of employers, educational institutions, insurers, courts, governmental bodies, or regulatory authorities in any jurisdiction.

International Recognition of Reports

Reports issued by this practice are prepared in accordance with the professional standards, ethical guidelines, and regulatory framework of South Africa.

The practice makes no representation that such reports, diagnoses, or clinical opinions will be recognised, accepted, or considered valid by institutions, insurers, regulatory authorities, or governmental bodies outside South Africa.

The client acknowledges that it is their responsibility to verify whether documentation issued by a South African registered psychologist will meet the requirements of any organisation, authority, or jurisdiction in which they intend to use it.

Once a report has been issued to the client, the practice is not responsible for how the report is used or interpreted by third parties.

10.3 Report Fees

  • The fee for a formal clinical report is R1,090.00 per report.
  • Report fees are not covered by medical aid schemes and must be paid for privately by the patient or guarantor.
  • Report fees are subject to annual increases and may change without prior notice. The applicable fee will be the fee in effect at the time payment is received.
  • Payment is required in full prior to the report being scheduled for writing
  • Reports are written in English.

10.4 Report Preparation Timeframe

  • Once payment has been received, the report will be scheduled for the next available Friday writing slot.
  • Reports may take between 1 to 3 weeks to complete, depending on clinical load and complexity.
  • The completed report will be delivered electronically via email.

10.5 Report Structure
Reports are written in a structured, generic clinical format and do not include verbatim confidential disclosures made during sessions.

A typical report outline includes:

  • Reason for Referral

  • Clinical Impressions

  • Diagnosis

  • DSM-5 Diagnostic Criteria for ADHD or Autism Spectrum Disorder, where applicable

  • Specifiers

  • Recommendations

The report summarises relevant clinical findings but does not include detailed psychotherapy notes or sensitive therapeutic disclosures.

10.6 Confidentiality and Release of Reports
In line with HPCSA ethical guidelines and the Protection of Personal Information Act, POPIA:

  • Reports will be emailed directly to the client.

  • For clients under the age of 18, reports will be emailed to the legal parent or guardian, unless otherwise agreed in writing.

  • Reports will not be released to any third party without written consent from the client or legal guardian, as applicable.

Once the report has been received by the client or parent or guardian, it becomes their responsibility. The client or guardian may share the report at their own discretion.

10.7 Reports that are not provided

This practice focuses on providing clinical care and support within our professional scope and preference. We do not complete or submit any third-party forms, claims, or reports, including (but not limited to):

  • Medical aid/insurance claim forms.
  • Disability benefit or incapacity claim documents.
  • SARS ITR disability assessment forms.
  • Employer or occupational health reports, including functional assessments.
  • Legal, forensic, or medico-legal documentation.

Use of Services for Legal or Forensic Purposes

Services provided by this practice are intended for therapeutic, assessment, and psychoeducational purposes only. Consultations, clinical opinions, and reports produced by this practice are not prepared for legal, forensic, or medico-legal purposes, including court proceedings, custody disputes, disability claims, or employment disputes.

If documentation or expert opinion is required for legal or forensic purposes, a suitably qualified forensic practitioner should be consulted.

The practice reserves the right to decline requests for documentation, testimony, or professional opinions intended for legal proceedings.

 

ACKNOWLEDGEMENT OF TERMS

By registering, booking, or paying for services, you acknowledge and agree to all points above, including payment, cancellations, electronic communication consent, confidentiality, and scope of services.

FULL TERMS AND CONODITIONS:
https://spectrumcentre.co.za/terms-and-conditions/